Any person who enters the market (Entrant) agrees to the following Conditions of Entry:

1. Entry
1. The following items are prohibited in the market:
1. alcohol
2. cans or glass
3. musical instruments
4. whistles or horns
5. unauthorized temporary signage or promotional products
6. fireworks flares laser lights lighters matches or torches
7. knives or weapons
8. rollerblades skateboards or scooters
9. animals other than dogs on a leash on the condition that only assistance dogs may enter indoor areas
10. professional cameras audio recording equipment or video cameras confetti or shredded paper and
11. any other item that the City considers may cause injury or public nuisance.
2. The City reserves the right to inspect any bag clothing or other item at the point of entry or within the market at any time.
3. The City reserves the right to refuse entry to any person.
2. Conduct at the market
1. Each Entrant is responsible for their own belongings while at the market.
2. In the market an Entrant must not:
1. engage in criminal or anti-social behaviour
2. smoke (whether indoors or outdoors)
3. use foul or abusive language or make racial or threatening remarks or gestures
4. consume alcohol or
5. behave in any manner that threatens or may threaten or interferes with other Entrants’ reasonable enjoyment of the market.
3. Children must be supervised by a responsible adult or guardian at all times.
4. In the event of an emergency Entrants must follow the instructions of the designated wardens or emergency services.
5. The operation of some activities may be affected by adverse weather conditions or maintenance activity.
6. Any Entrant who fails to comply with these Conditions of Entry or any reasonable direction of the City may be ejected from the market.
3. Filming and photography
1. Privacy notice: The City takes photos and videos of Entrants to ensure security and to promote its services projects and events in print and online (including social media). This information is collected and handled in accordance with our Privacy Policy. If you would like to access your personal information please call our Privacy Officer on 03 5272 5272 or email privacy@geelongcity.vic.gov.au.
2. Entrants agree that the City may use photos and videos of them at the market to promote its services projects and events in print and online publications (including social media).
3. Entrants may take photos videos or sound recordings for personal use only and must comply with all applicable laws. An Entrant must not use any photo video or recording for commercial purposes.
4. Disclaimer
1. Entrants enter The Belmont Market at their own risk. To the fullest extent permitted by law the City is not liable to any person for any loss destruction or damage to property nor for any other loss damage or injury suffered by any person whether in contract tort (including negligence) or statutory liability.

1. Conditions of stall licence
1. The Belmont Market is managed and operated by the City of Greater Geelong (City). The City grants you a licence to operate a stall at the market on the following terms and conditions.
2. The City may change these terms and conditions or the Conditions of Entry at any time. The City will provide registered permanent stallholders with 14 days notice of any change that will take effect during their booking period.
2. Stall bookings generally
1. Stalls are available to stallholders offering:
1. Used goods;
2. Hand crafts or hobbies; or
3. Any other stall approved by the City.
2. No stallholder may without the City’s approval use a stall:
1. To sell promote or display commercially produced new goods (including imported goods shop soiled stock and factory seconds) products or services;
2. To promote services that the City considers may be illegal or inconsistent with the community nature of the market; or
3. For political campaigning or religious proselytising.
3. A stallholder who intends to sell digital media including any DVD CD or photo must provide the City with a copy of their drivers’ licence before the market.
4. The City may refuse any application to book a stall or allocate a stall different from that requested.
5. Stall fees will not be refunded if the stallholder cancels the booking or does not attend the market.
3. Permanent stall bookings
1. To obtain a stall at the market on a permanent basis each stallholder must complete the City’s Belmont Market Permanent Vendor Booking application. If the City accepts the application the stallholder will become a permanent vendor for the duration of the booking period.
2. A permanent stallholder must:
1. Attend a minimum of three markets each calendar month during the permanent booking period;
2. Notify the City if s/he will not attend any market during their booking period by email before 4:00pm on the Friday before the market; and
3. Pay the applicable stall fees by 12:00pm on each market day.
3. A Permanent stallholder must arrive by 8:00am on the day of a market unless otherwise agreed with the City failing which the City may make the stall and any reserved clothing racks available for casual booking.
4. Casual stall booking
1. To obtain a stall at the market on a casual basis each stallholder must:
1. Book and pay online in advance and bring a copy of the booking confirmation and receipt on the day of the market; or
2. If the City permits apply for a casual site on the day of the market between 5:00am and 8:00am. Casual sites are subject to availability. Casual stallholders must pay the applicable stall fee upon entry via a payment method accepted by the City.
2. A casual stallholder may transfer a stall booking to another date by applying before 4:00pm on the Friday before the market by calling the venue on 03 5243 7718 or emailing belmontmarket@geelongcity.vic.gov.au. A booking may be transferred only once.
5. Food and beverage stalls
1. Each stallholder who offers food or beverages must:
1. comply with the Food Act 1984 (Vic) including by obtaining any necessary temporary food premises registration or mobile food registration and
2. read and comply with the terms of the Belmont Market Food Vendors Information Pack which is available upon request via email to belmontmarket@geelongcity.vic.gov.au.
2. Any application to book a stall for the purpose of offering food or beverages must be made at least 14 days in advance of the applicable market date to allow time for the City to check the applicant’s food registration and must be accompanied by evidence of any necessary registration and any other documents reasonably requested by the City.
6. Stall set up and pack up
1. Stallholders may set up their stalls between 5:00am and 8:00am on market day.
2. Stallholders may pack up their stalls between 1:00pm and 2:30pm on market day.
3. Stallholders must vacate the market by 2:30pm on each market day.
4. Stallholders must use appropriate lifting and carrying techniques to avoid injury.
7. Vehicle access
1. No stallholder may bring any vehicle into or remove any vehicle from the market area between 8:00am and 1:00pm.
2. No stallholder may park any vehicle in the designated market area between 8:00am and 1:00pm unless they have been allocated a vehicle site.
3. Each stallholder who operates a vehicle must do so with due care and skill and in a manner that ensures the safety of the public. Each stallholder must ensure that their vehicle’s hazard lights are flashing while the vehicle is moving.
4. The driver of any vehicle is solely responsible the operation of the vehicle and the City is not liable for any loss or damage caused by vehicle operation.
8. Stallholder conduct
1. Each stallholder must comply with:
1. the Conditions of Entry as amended from time to time;
2. the Stallholder Code of Conduct as amended from time to time; and
3. any lawful direction by the City in relation to the market.
2. A stallholder must not commit any criminal act at the market or behave in a manner the City considers is inappropriate or may bring the market into disrepute.
3. Each stallholder must operate the stall in person unless the City consents in advance to another person operating the stall.
4. Each stallholder must ensure that their employees servants or agents comply with the stallholder’s obligations under these terms and conditions.
5. All tables racks displays storage boxes stock merchandise signage and any other items must be set up and remain within the designated stall boundaries as marked by the lines on the ground. The boundary extends vertically from these lines.
6. A stallholder’s equipment must be used in a manner that ensures public safety and in accordance with manufacturer’s instructions. The stallholder is solely responsible for any loss damage or injury arising from the use of their equipment and the City is not liable for any such loss damage or injury.
7. Each stallholder must comply with all laws that apply to and obtain all necessary consents and approvals required for their activities and must upon request by the City produce copies of any such consent or approval.
8. The sale or consumption of alcohol tobacco firearms explosives weapons poisons pornography material that infringes any intellectual property right (including pirated material) unsafe or hazardous electrical products live animals or any product the City considers to be illegal or inconsistent with the community nature of the market is prohibited.
9. No stallholder may play loud music at the market. Stallholders must comply with any direction by a City staff member to stop playing or reduce the volume of any music.
10. Each stallholder must weight down the legs of any freestanding object (including any marquee or umbrella) with no less than 20 kilograms per leg. The stallholder must comply with any direction of the City to remove any freestanding object in windy conditions.
9. Storage of stock and other goods
1. To minimise trip hazards each stallholder must store all stock that is not on display underneath the trestle tables provided by the City.
2. Each stallholder is solely responsible for their stock and other goods and the City is not liable for any damage to or loss of goods before during or after a market.
10. Waste disposal
1. Before vacating their stall each stallholder must remove all rubbish and must leave the stall in the same condition as it was in before occupancy. If the stallholder fails to do so the stallholder will pay the City any cost it reasonably incurs in disposing of rubbish and restoring the stall to the condition it was in before occupancy.
2. No stallholder may dispose of waste in the rubbish bins or dumpster at Barwon Valley Activity Centre.
11. Electricity
1. A stallholder must not operate a generator at the market without prior written approval from the City.
2. A food and beverage stallholder may apply to the City to access to power for use at their stall. If the City accepts the application the stallholder may use power at the market in accordance with the City’s directions and must not use more than 2000 watts per power outlet without prior written approval from the City.
3. Any stallholder who uses electrical equipment at the market must ensure that:
1. no lead is positioned where it may be a hazard;
2. all electrical equipment and leads are fit for their purpose and used only in accordance with the manufacturer’s instructions; and
3. all electrical equipment and leads are tested and tagged in accordance with AS/NZS 3760 and that the tags are available for inspection by the City at all times.
12. Weather and other disruptions
1. Each stallholder acknowledges that inclement weather is a risk inherently associated with an outdoor Market. Stall fees will not be refunded if weather interferes with any market.
2. At the City’s discretion it may decide to close the market early in the event of very adverse weather conditions or other disruption. If the City closes the market early stallholders may pack up before 1:00pm and must vacate the market by the time nominated by the City.
13. Emergency operations
1. In the event of an emergency the City will implement its Emergency Management Plan. Each stallholder must listen to and comply with every instruction given by the City.
14. Intellectual property licence
1. The stallholder grants the City a non-exclusive licence to use any written content or image submitted with the stallholder’s application (Licensed Property) in any printed or online media for the purpose of promoting the stall or the Belmont Market.
2. The stallholder warrants that he or she owns or controls the rights in the Licensed Property and has the right to license it to the City and that the Licensed Property does not and will not infringe the intellectual property rights of any person.
15. Breach of these terms and conditions
1. Without limiting any of the City’s other rights if a stallholder fails to comply with any of these terms and conditions the City may at its absolute discretion immediately:
1. refuse any stallholder entry to the market;
2. require the stallholder to remove from sale any good or service offered by the stallholder;
3. require the stallholder to do any reasonable thing to comply with these terms and conditions;
4. relocate a stallholder to another site in the market;
5. evict a stallholder from the market; and/or
6. terminate a stallholder’s booking (including a permanent booking) and/or refuse to accept future bookings from the stallholder.
16. Vehicle insurance
1. Each policy of insurance must be in the name of the stallholder and with an insurer authorised to provide insurance services in Australia. The stallholder must provide evidence of the policy’s currency to the City upon request.
17. Liability
1. To the fullest extent permitted by law the City is not liable to any stallholder for any loss destruction or damage to property nor for any other loss damage or injury suffered by any person whether in contract tort (including negligence) or statutory liability.
2. To the fullest extent permitted by law the stallholder indemnifies and agrees to keep the City indemnified from and against all liabilities losses damages costs expenses or compensation (including without limitation due to bodily injury sickness or death or loss destruction of or damage to property) incurred or suffered as a result of:
1. a breach of these terms and conditions by the stallholder or any failure by their employees servants or agents to comply with these terms and conditions; or
2. any negligence of the stallholder or their employees servants or agents.
3. The stallholder’s liability to indemnify the City will be reduced proportionately to the extent that the City contributed to the loss or damage.
4. This clause 17 survives the termination or expiry of this agreement.

Behaviours at the Belmont Market The Belmont Market is managed and operated by the City of Greater Geelong (City). The Belmont Market prides itself on providing a friendly safe and inclusive market environment. The City will protect market patrons and the City’s integrity reputation standards and employee welfare by implementing and overseeing the Belmont Market Terms and Conditions/Conditions of Entry and the accompanying Stallholder Code.Code of Conduct Stallholders must:

• Act with respect courtesy and dignity always
• Interact with the public members of The Belmont Market Management Team fellow stallholders and retailers in a courteous manner
• Work safely and ensure the safety of others
• Strive to contribute to an honest unbiased and unprejudiced market environment
• Conduct themselves and their businesses with honesty transparency and in the spirit of cooperation.

Unacceptable Behaviour The City will not tolerate behaviour that is inconsistent with the Stallholder Code. Both repeated and single incidents of unacceptable behaviour can create a risk to health and safety. Examples of unacceptable behaviour include:

• Bullying of any nature
• Gender discrimination (treating someone less favourably because of their gender)
• Sexual harassment (unwanted or uninvited sexual behaviour)
• Racist behaviour
• Offensive insulting or derogatory language (including shouting or yelling) or communications (including emails social media correspondence)
• Unwarranted unjustified or unsubstantiated criticism or comments
• Intimidating or aggressive behaviour
• Victimisation (treating another person poorly because they have made a complaint against you)
• Damaging facilities or property.

Breach of Code of Conduct A report of failure to comply with the Stallholder Code will be assessed and investigated by the Belmont Market Management Team. All reports will be treated seriously and investigated promptly confidentially and impartially. Consideration of complaints will be guided by the principles of fairness impartiality and ethical behaviour. If the Stallholder Code has been breached the Belmont Market Management Team may take disciplinary action appropriate to the severity of the violation. Such actions may include verbal and written warnings suspension from market participation and/or expulsion from the market in accordance with the Belmont Market Terms and Conditions/Conditions of Entry.Disputes Procedure If a stallholder wishes to appeal a decision of the Belmont Market Management Team they can do so by emailing belmontmarket@geelongcity.vic.gov.au.Revision The City may revise this Code of Conduct from time to time.