Chapter 7 – Miscellaneous

11. Informal meetings of Councillors

    If there is a meeting of Councillors that:

    11.1	is scheduled or planned for the purpose of discussing the business of Council or briefing Councillors;
    11.2	is attended by at least one City officer; and
    11.3	is not a Council meeting Delegated Committee meeting or Community Asset Committee meeting.

    the Chief Executive Officer must ensure that a summary of the matters discussed at the meeting are:

11.4	tabled at the next convenient Council meeting; and
11.5	recorded in the minutes of that Council meeting.

12. Confidential Information

     

12.1	If after the repeal of section 77(2)(c) of the Local Government Act 1989 the Chief Executive Officer is of the opinion that information relating to a meeting is confidential information within the meaning of the Act they may designate the information as confidential and advise Councillors and/or members of Council staff in writing accordingly.
12.2	Information which has been designated by the Chief Executive Officer as confidential information within the meaning of the Act and in respect of which advice has been given to Councillors and/or members of Council staff in writing accordingly will be presumed to be confidential information.

Chapter 8 – Election Period Policy

Our Election Period Policy is chapter eight of the Governance Rules.