Lost property at events
At any event, there are bound to be items 'lost' or 'found'!
A simple process for accepting lost property should be developed prior to your event and communicated to staff at the information centre. A lost property report should be completed with the following information:
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date and time it was found
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description of the item
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two staff members or volunteers should complete the lost property report with the person who found the item and place it in a secure place on site
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where it was found
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where will it be taken to post event (for example: back to the event organiser’s office)
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who found the property and handed it in (not mandatory if not a staff member or volunteer).
Tip:Â If it is an item of value (that is: wallet purse mobile phone jewellery and car keys) it is suggested that the property be taken to the nearest police station with a copy of the lost property report.
Fire management and prevention
The management of fire is an important element to manage for any event.
Working with children at events
In 2006 the Victorian Government introduced a new checking system to help protect children under 18 years of age from physical or sexual harm.
Helicopters and events
Planning an event where helicopters are either required or desired can be challenging.
Extreme weather and events
Your risk management plan needs to address 'weather' and what procedures are in place on the event day in the event of extreme weather.
Events near or on the water
If you are planning to stage your event near or on a waterway, beach or swimming pool, then there are several risk factors that you need to consider.
Gas safety for events
Liquefied Petroleum Gas (LPG) is the fuel used by many catering vendors for heating and cooling purposes.
Handling and storage of fuel at events
You must comply with the Dangerous Goods Act 1985 and other relevant Australian Standards for handling and storing fuel at your event.
Power management at events
You need to manage power for you event site - to ensure you have an adequate supply and that all uses of power are appropriately managed.
Fireworks, pyrotechnics and Worksafe at events
If you propose using fireworks or any form of pyrotechnics at your event, there are a number of steps you need to be aware of including detailing the management of these activities in your risk management plan.
Understanding risk management for events
No matter the nature or size of your event, your event will have risks and hazards. It is your responsibility as the event organiser, to identify and manage these.
Developing your event Risk Assessment
A risk management plan is a document that identifies and specifies an approach required to manage risks associated with your event.
Insurance requirements for events
Event organisers must provide insurance and complete a Form of Indemnity, in addition to developing a risk assessment and risk management plan.
Safe Work Method Statements (SWMS) for events
Any risks defined as part of your event's risk assessment as ‘High Risk Construction Work’ and undertaken by a contractor require a Safe Work Method Statement (SWMS).
Public protection for event sites
It is your responsibility as event organiser to provide a site that is safe for the public, event staff, volunteers and contractors at all stages of the event.
Constructions, structures and the Victorian Regulations
Some event sites may be deemed ‘construction sites’ which means you must meet Victorian Construction Regulations and the Occupational Health and Safety (OHS) Regulations 2007.
Safely managing smaller structures at events
All structures no matter how big or how small, need to be safely secured. An umbrella can, if not become airborne in windy conditions if it is not properly secured.
Stages and platforms
Stages and platforms are relatively common at events. It is important to understand your obligations as the event organiser for the construction of your stage and/or platform.
Inflatable land-based devices at events
Jumping castles or inflatable land-borne devices are a popular addition to parties, school fetes, sporting activities, community festivals and events.