You will need a permit for your event if you are selling or serving alcohol.

If you are planning an event in a public open space, an on site events tool kit will be an invaluable resource.

We may ask you to prepare an Asset Protection Plan to demonstrate how you will protect the site and reduce the likelihood of damage during the setup, delivery and pack up of your event.

Volunteers are an integral part of many events held in our region each year.

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Some event sites may be deemed ‘construction sites’ which means you must meet Victorian Construction Regulations and the Occupational Health and Safety (OHS) Regulations 2007.

A site plan is a diagram that shows the area that the event is being held on and any temporary equipment that is being used to stage your event.

A successful event marketing plan helps raise awareness and attract interest in your event.

A risk management plan is a document that identifies and specifies an approach required to manage risks associated with your event.

An event program includes information to times and date order that shows what will be happening at your event, where and when.

Choosing the right type of advertising will help with the success of your event.

Management of entertainment at your event is not as simple as playing recorded music, hiring an amusement ride, giving out balloons to releasing balloons.

Evaluation is an important component of any event.

We require specific information in the 'events information' section when you complete our event permit application form. 

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Every event regardless of its size and nature needs an Event Plan.

Planning an event in Geelong or looking for business initiatives to support your business during major events? This is the section for you!

You are responsible for the site, your contractors and for the safety of the public.

It is important to have effective communication planned for emergency situations.  

Your Emergency Response Plan should have numerous response guides, which are summaries of actions that advise staff how to react to different scenarios in the event of an emergency.

With any large crowd gathering in a public space, it is imperative that you plan for an emergency, including how to safely evacuate attendees.

All events need to plan for an emergency evacuation.

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One of the key elements to consider in determining marketing tactics is the audience you are trying to attract. 

The more we know about your event - the better support we can offer you.

We offer the following opportunities relate to visual aids and signage which can be used throughout the region to increase the awareness of your event.

Critical to the success of any event is the marketing and promotion of your event.

If you are planning to stage your event near or on a waterway, beach or swimming pool, then there are several risk factors that you need to consider.

This section explains sponsorship and how it can be incorporated in the planning of your event.

Your risk management plan needs to address 'weather' and what procedures are in place on the event day in the event of extreme weather.

Any filming or commercial photography in the Geelong region will require a Filming Permit.

Gaining sufficient funding for your event may be the key to not only proceeding from the outset, but also putting in place a solid foundation to ensure growth.

The management of fire is an important element to manage for any event.

If you propose using fireworks or any form of pyrotechnics at your event, there are a number of steps you need to be aware of including detailing the management of these activities in your risk management plan.

You may need to provide accredited first aid officers at your event.

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The following websites offer various opportunities for listing events for free. Some listings promote to mobile phone Apps, too.

There are requirements related to fundraising at events.

Liquefied Petroleum Gas (LPG) is the fuel used by many catering vendors for heating and cooling purposes.

The Geelong Major Events Committee aims to support the development of a broad range of major events in our region.

You must comply with the Dangerous Goods Act 1985 and other relevant Australian Standards for handling and storing fuel at your event.

Planning an event where helicopters are either required or desired can be challenging. 

Planning an event that is inclusive means providing Universal Access which benefits all patrons.

Jumping castles or inflatable land-borne devices are a popular addition to parties, school fetes, sporting activities, community festivals and events.

Event organisers must provide insurance and complete a Form of Indemnity, in addition to developing a risk assessment and risk management plan.

Our Events Calendar is a great way to market your event for free!

At any event, there are bound to be items 'lost' or 'found'!

The following information is not a requirement of the event application process but may help you in the general planning and staging of your event.

The use of volunteers to support the staging of an event is not only a great way to boost resources, spread the workload and increase participation, it’s also a fantastic way to maximise community involvement.

You will be required to develop a Noise Management Plan as part of your Event Plan if your event is outdoors and has amplified music, a speaker system providing directions to participants and/or mechanical equipment will be operating.

If your event provides public entertainment then you may require a Division 2 Occupancy Permit - commonly called a POPE Permit.

Here are a few third party opportunities which may may help in the promotion of your event in Geelong.

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If you are organising an outdoor event that includes activity at night or during dusk or dawn, then you will need lighting.  

Events held on Council controlled or managed open space may require an event permit.

You need to manage power for you event site - to ensure you have an adequate supply and that all uses of power are appropriately managed.

Understanding your event's power needs is critical to the overall success of your event. To ensure power is managed effectively, you will need a Power Management Plan.

It is your responsibility as event organiser to provide a site that is safe for the public, event staff, volunteers and contractors at all stages of the event.

PR (or public relations) is all about publicity and relates to the use of non-paid mediums to increase the promotion of your event, such as in newspapers, magazines, radio, television and online.

The four event training workshops aim to equip event organisers with the knowledge and skills they need to deliver safe and successful events in the Geelong region and to assist with recovery from the impacts of the Covid-19 pandemic.

Make sure you understand your responsibilities in relation to risk management when planning and running an event.

Any risks defined as part of your event's risk assessment as ‘High Risk Construction Work’ and undertaken by a contractor require a Safe Work Method Statement (SWMS).

All structures no matter how big or how small, need to be safely secured. An umbrella can, if not become airborne in windy conditions if it is not properly secured.

Regulation 210 of the Building Regulations 2018 outlines the conditions that may apply to an Occupancy Permit for a Place of Public Entertainment.

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With such a strong emphasis on risk management and public safety at events, appropriate security is paramount.

Services on an event site include amenities such as: power, lighting, water or accessing restricted areas.

Most events set up temporary structures, this could be marquees, grandstands to inflatable structures.  

Site planning is important to the overall development of your event. It will assist in providing an significant role in the experience people have at your event.

It's important for everyone to understand their roles and responsibilities at your event. This includes your staff as well as contractors and third-parties.

Stages and platforms are relatively common at events. It is important to understand your obligations as the event organiser for the construction of your stage and/or platform.

Supporting events is integral to Geelong being recognised around Australia for having one of the best calendar of events for any regional city (and arguably, some capital cities).

Interested in events and love a good offer? Want free tickets, freebies, information or last minute deals?

We have developed a range or tools and templates to assist you in applying for your event.

This information has been developed to help you maximise your event’s potential through understanding Geelong as the location for your event, and using tourism and/or business initiatives to create appropriate event-related opportunities.

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If your event is to be conducted on a road, there are a number of agencies who you will need to liaise with.

For events where roads are closed or changed traffic conditions apply, you need to communicate these changes to the public - including residents and businesses.

It is important that you understand the different roles played by your contracted traffic management provider, the Police, Local Laws officers, Traffic Controllers, event Marshals and Volunteers.

If your event impacts the normal use of roads in and around your event site, then you may need to apply for permission to temporarily change the normal use of the roadway/s.

You may require food or beverage permits when holding an event.

No matter the nature or size of your event, your event will have risks and hazards. It is your responsibility as the event organiser, to identify and manage these.

Waste can be generated at all times during an event as well as set up and pack up stages. 

This page summarises your responsibilities in relation to waste management at your event.

You are responsible for water management at your event site. This includes free drinking water for the public and water to support amenities such as toilets and cleaning.

Did you know that you, as the event organiser, you have a WorkSafe responsibility - to provide a safe working environment at your event and also to report any major incidents?

In 2006 the Victorian Government introduced a new checking system to help protect children under 18 years of age from physical or sexual harm.

This section will help you answer the questions asked in the Event Application Form and understand your obligations as an event organiser.