Noise management planning
You will be required to develop a Noise Management Plan as part of your Event Plan if your event is outdoors and has amplified music, a speaker system providing directions to participants and/or mechanical equipment will be operating.
The management of noise associated with your event should be developed in accordance with the Environmental Protection Authorities (EPA) Noise Level Guidelines.
Noise Level Guidelines and how do they relate to events
You may require a EPA permit for music noise emitted from your:
- outdoor entertainment venue
- outdoor entertainment event
For further information visit Environment Protection Authority Victoria website.
Developing a noise management plan
- Identify the groups that are likely to be affected (this could include residents business and wildlife)
- Show on the site plan the position and direction of speakers ideally speaker horns be faced towards open areas that is: water
- List the times that sound testing will be undertaken (also include in your Event Build Schedule)
- List the times that amplified sound will be used during the event program
- Document a noise reporting and control procedure for when the noise is being generated. It is likely that a professional noise consultant will be required to measure the noise of your event during the sound testing during the event and at specific locations. Should the noise levels exceed 65dB(A) at any time the consultant should immediately advise you or the sound technician to lower the sound levels. You may also need to provide a post event noise report to the City’s Events Unit.
Residential noise
There are times when the noise you are making in your neighbourhood may be considered unreasonable to your neighbours.
Power management planning
Understanding your event's power needs is critical to the overall success of your event. To ensure power is managed effectively, you will need a Power Management Plan.
Outdoor Lighting Plan
If you are organising an outdoor event that includes activity at night or during dusk or dawn, then you will need lighting.
Water management planning
You are responsible for water management at your event site. This includes free drinking water for the public and water to support amenities such as toilets and cleaning.
Waste management planning
Waste can be generated at all times during an event as well as set up and pack up stages.
Asset Protection Plan
We may ask you to prepare an Asset Protection Plan to demonstrate how you will protect the site and reduce the likelihood of damage during the setup, delivery and pack up of your event.
Inclusive event planning
Planning an event that is inclusive means providing Universal Access
which benefits all patrons.
Alcohol Management Plan
You will need a permit for your event if you are selling or serving alcohol.
Occupancy Permits (POPE) and Siting Approvals for events
If your event provides public entertainment then you may require a Division 2 Occupancy Permit - commonly called a POPE Permit.
Safety Officers roles at events
Regulation 210 of the Building Regulations 2018 outlines the conditions that may apply to an Occupancy Permit for a Place of Public Entertainment.
Food Management Plan
The event organiser is responsible for the overall management of food vendors.
Traffic management - transport planning
Understand your obligations in organising an event in relation to public transport.
Traffic management roles
It is important that you understand the different roles played by your contracted traffic management provider, the Police, Local Laws officers, Traffic Controllers, event Marshals and Volunteers.
Traffic Management - events on roads
If your event is to be conducted on a road, there are a number of agencies who you will need to liaise with.
Traffic Management - Traffic Management Plan
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